Employment Opportunities
 
Childrens Services Council is an Equal Opportunity Employer (EOE).

Start Over with Job Search
Returning Applicant?  Login Now

Administrative Assistant
Job Code:2019-CSC-003
Location:Childrens Services Council
Department:Administration
FT/PT Status:Full Time
  
Job Responsibilities:

C H I L D R E N ‘S   S E R V I C E S   C O U N C I L  O F  P A L M  B E A C H  C O U N T Y

E M P L O Y M E N T    O P P O R T U N I T Y

 

Children’s Services Council of Palm Beach County, a special district created 30 years ago by Palm Beach County voters, provides leadership, funding, services and research on behalf of the county’s children so they are born healthy, safe from abuse and neglect,  ready to learn when they enter school, and have access to quality afterschool and summer programming.

 

ADMINISTRATIVE ASSISTANT III

Salary commensurate with experience and qualifications

 

RESPONSIBILITIES

Performs extensive administrative functions, including but not limited to; preparing meeting minutes, routine and advanced correspondence, advanced technical support in Excel, Word, PowerPoint, spreadsheets and charts, reports and training materials ensuring quality and timeliness.

 

Works independently to manage projects of an advanced administrative nature, including scheduling, tracking and completing assignments in the established timelines.

Must be able to thrive in a fast-paced environment where change is a natural part of the work culture.  Organization, ability to prioritize, and self-management are essential to this position.

 

Maintains and utilizes databases, programs, and/or web-based applications to support the work in assigned area.

 

MINIMUM QUALIFICATIONS

High school diploma or equivalent and five (5) years administrative or office clerical experience.

Advanced MS Office experience with strong grammar, writing and editing skills required.

 

An equivalent combination of education and experience may substitute for the minimum requirements listed.

 

To be considered, candidates must submit a cover letter and resume online at http://erecruit.cscpbc.org/Careers/  by 5:00 p.m. January 18, 2019.

 

Children’s Services Council of Palm Beach County, 2300 High Ridge Road, Boynton Beach, FL  33426.

 

Pursuant to Chapter 119, Florida Statutes, employment applications are public records and under the Florida Public Records Act may be releasable upon request.

AN EQUAL OPPORTUNITY EMPLOYER

 

Job Qualifications:
KNOWLEDGE, SKILLS, AND ABILITIES Knowledge of project management, ability to track and manage projects with limited supervision. Ability to train and coach other clerical staff. Strong organizational skills and detail orientation. Ability to manage multiple priorities and manage time effectively. Ability to project a favorable agency image to internal and external customers. Considerable ability to perform effectively within an environment of change. Considerable ability to function effectively as a contributing team member. Considerable ability to establish and maintain effective working relationships with varying levels of staff, Council members and external customers and partners. Ability to develop, execute and monitor project plans. Considerable problem solving ability. Considerable knowledge of and ability to work within a participative or consultative environment. Considerable ability to coach staff and effectively plan, monitor and manage our individual performance. Considerable interpersonal and written communication skills. Considerable time management skills and abilities. Ability to facilitate and contribute to meeting stated objectives. Considerable emotional intelligence skills and abilities. Knowledge of team dynamics and stages of team development. Ability to work with diverse staff within a multicultural environment. Ability to recognize and function appropriately in sensitive situations. Knowledge of and ability to resolve conflict in a constructive manner. Ability to prepare and maintain accurate records and reports. Ability to reengineer systems for greater efficiency and effectiveness. WORKING CONDITIONS AND PHYSICAL/MENTAL REQUIREMENTS Duties are primarily performed in a general office environment and the community. Position and duties require: Employee must travel to off-site facilities in visiting agencies throughout the community and participate in off-site meetings. Ability to communicate effectively in writing, using the English language, with or without the use of auxiliary aids or services. Cognitive skills in order to perform essential functions. SOFTWARE/EQUIPMENT PROFILE Commonly used application software includes: Microsoft Office (Advanced Access, Excel, Outlook, PowerPoint, Publisher, Word) Commonly used equipment includes: Computer Multi-line telephone system Typewriter Fax Machine Copier Postage meter and scale MINIMUM QUALIFICATIONS High school diploma or equivalent and five (5) years administrative or office clerical experience. An equivalent combination of education and experience may substitute for the minimum requirements listed.